Duties:

1. Inventorying documents and records across all departments and units and accurately calculating their quantities in accordance with approved forms.
2. Classifying documents according to retention period schedules approved by the National Center for Documents and Archives and identifying those eligible for transfer.
3 . Reviewing the readiness of documents for transfer and verifying:
- Completion of files
- Their arrangement by year or subject
-The absence of mixing between document types
4. Direct coordination with departments to ensure compliance with statutory periods prior to transfer and addressing any observations.
5 . Preparing detailed handover and receipt reports including: record names, subjects, dates, number of files, and confidentiality level where applicable
6. Overseeing packaging and transportation operations and ensuring the integrity of documents from damage during loading or upon arrival at the documents center.
7. Following up on receipt procedures at the Documents and Archives Center and ensuring documents are entered into the approved archiving system.
8 . Ensuring full compliance with the regulations and instructions of the National Center for Documents and Archives throughout all stages of transfer.
9. Submitting periodic reports to senior management on progress, challenges, and recommendations necessary to address obstacles.
10 . Proposing the necessary requirements for manpower, equipment, and technical materials to ensure the efficient execution of transfer operations